This page contains our Terms & Conditions in relation to this website, specifically:

Privacy Policy +

This section sets out the details of South East Dance Limited’s (SED) privacy policy in relation to information collected and used for marketing communications, fundraising, and reporting to our Funders.

What information do we collect from you?

The data we collect may be personal data and may include your information including but not limited to your name, email address, postal address, year of birth and interests. 

How do we collect information from you?

We collect the personal data that you may volunteer via: our website’s mailing list sign up form, online surveys, audience/artist/participant surveys and when booking tickets for South East Dance events.

How will we use the information about you?

The personal data collected will be used by us for the following purposes: 

  • To send you promotional or marketing information
  • For market research purposes
  • Compiling statistical reports to our funders
  • Inviting you to support our work

Will your personal data be shared with third parties?

Under no circumstances will we ever sell personal data to anyone.

In accordance with our Arts Council England funding agreement, we aggregate anonymized data to report to partners and funders we actively work with, e.g. a venue where you may attend one of our workshops unless you ‘opt-out’ of this data sharing. We provide an ‘opt-in’ option for members of our mailing list at the point of sign up and in subsequent surveys where you may tell us if you do not give your permission for us to share your data in this way.

Security

We do not give you the option of using a secure transmission method to send us your personal data. We have implemented security policies, rules and technical measures to protect the personal data that we have under our control from:

  • Unauthorised access;
  • Improper use or disclosure;
  • Unauthorised modification.

All our employees and data processors, who have access to, and are associated with the processing of personal data, are obliged to respect the confidentiality of your personal data.

Rights for access to personal data

Under certain circumstances, you have rights under data protection laws in relation to your personal information, as follows:-

a) Request access to your personal information

You have a right to request a copy of the personal information that we hold about you. Please use the contact details at the end of this policy if you would like to exercise this right, or any of the rights listed below.  If you are a European citizen and consider our use of your personal information to be unlawful, you have the right to lodge a complaint with the UK’s supervisory authority, i.e. the Information Commissioner’s Office.

b) Request correction of your personal information

You have the right to request that we correct the personal information we hold about you, although we may need to verify the accuracy of the new information you provide to us.

c) Request erasure of your personal information

You have the right to request that we delete or remove personal information where there is no good reason for us continuing to process it. Please note that we may not always be able to comply with your request for erasure if there are specific legal reasons- which will be notified to you at the time of your request.

d) Object to processing of your personal information

You have the right to object to the processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.

e) Request restriction of processing your personal information

You have the right to request that we suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.

f) Request transfer of your personal information

You have the right to request that the personal information we hold about you is transferred to you or to a third party. We will provide to you, or a third party you have chosen, your personal information in a structured, commonly used, machine-readable format. Please note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.

g) Right to withdraw consent

In circumstances where we are relying on your consent to process your personal data, you have the right to withdraw your consent at any time. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.

Please also note the following:-

No fee usually required

You will not have to pay a fee to access your personal information (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

What we may need from you

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal information (or to exercise any of your other rights). This is a security measure to ensure that personal information is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

Time limit to respond 

We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

Opting out

We will always keep your rights and interests at the forefront. You have the right to opt out of any of this processing at any time. If you wish to do this, please email hello@southeastdance.org.uk 

Fundraising

South East Dance is a registered charity (1064900/00). We fundraise from individuals, companies and foundations who want to support our mission of strengthening, enlivening and reimagining dance in the UK and beyond by:

supporting dance professionals to develop their skills and realise their creative potential
presenting bold, progressive and socially relevant new work
inspiring people to get more actively involved in dance - promoting the exhilaration, the health, the wellbeing and the social benefits of dance

As public funding sources are increasingly under pressure, fundraising is a vital component in ensuring both South East Dance’s future, and the impact of our work.

In pursuit of our Fundraising aims, we may use information about you (including for instance where you live, your age and other demographic information) to help us to understand your interests and preferences. We may also use publicly available information about you from sources such as public registers, online (for instance, LinkedIn or Companies House) or the electoral roll. We do not currently use third-party researchers or profiling companies for this but we may choose to do so in the future.

We use our legitimate organisational interest as the legal basis for communications with you by post and email. In the case of postal mailings, you may object to receiving these at any time using the contact details at the end of this policy. In the case of email, we will always provide you with an option to unsubscribe in every communication. We may also contact you about our work by telephone however we will always get explicit consent from you before doing this.

You have the right to object to and opt out of any communications we have with you at any time by contacting us using the details at the end of this policy. 

Children, Young People and Vulnerable Adults

Working in partnership with children, young people, vulnerable adults, their parents, carers and other agencies is essential in promoting our participants’ welfare and in helping them to be responsible in their approach to privacy.

The use of information technology is an essential part of all our lives; it is involved in how we as an organisation gather and store information, as well as how we communicate with each other. It is also an intrinsic part of the experience of our children, young people and vulnerable adults, and is beneficial to all. However, it can present challenges in terms of how we use it responsibly and, if misused either by a child, young person or a vulnerable adult, can be actually or potentially harmful to them.

If you are age 16 or under, a parent or guardian’s permission will be required before providing any personal information. We will always require their signature on any documentation.

In cases where an adult has given another person permission to speak on their behalf, for instance, a carer, South East Dance will ask this person to give consent for South East Dance to hold the adult’s personal data, as well as proof of permission given and proof of identification.

External links

Pages on the South East Dance website include links to relevant content within southeastdance.org.uk, theotheryellowpages.com, theredline.org.uk as well as to external sites. External links are selected and reviewed when the page is published. However, South East Dance is not responsible for the content or accessibility of external websites. The inclusion of a link to an external website from southeastdance.org.uk or theotheryellowpages.com is not an endorsement of that website or the site's owners (or their products/services). 

This policy was last updated on the 17 May 2018

Safeguarding Policy +

This policy summaries the key components of South East Dance’s full safeguarding policy for specific publication on the South East Dance website. The full safeguarding policy including appendices is available on request. Please contact hello@southeastdance.org.uk with details of your request.

The purpose of this policy is to:

  • protect children, young people and vulnerable adults who engage with South East Dance activity;
  • provide anyone working on behalf of South East Dance – including but not limited to staff, freelancers and volunteers – with the overarching principals that guide and necessary details that inform our approach to safeguarding.

The safety and welfare of each child, young person or vulnerable adult is of paramount importance to South East Dance. Children, young people and vulnerable adults have rights as individuals and should be treated with dignity and respect.  We believe that everyone, without exception, has the right to protection from abuse regardless of gender, ethnicity, disability, sexuality or spiritual beliefs, and all protected characteristics. This policy is approved and endorsed by our Board of Trustees. This policy applies to all staff, including senior managers and the board of trustees, paid staff, freelance workers, volunteers and sessional workers, interns, students or anyone working on behalf of South East Dance

South East Dance (SED) is committed to practices that support the health, wellbeing and safety of children, young people, and believes that they should never experience abuse of any kind. SED has a responsibility to promote their welfare and to keep them safe. We are committed to practice in a way that protects them.

Legal framework

This policy was developed with reference to best practice guidance from NSPCC, Save The Children and The Charity Commission. It draws on the five principles of The Every Child Matters government policy and legislation in The Children’s Act 1989. Additional information from The Home Officehas been used. 

South East Dance recognises that:

  • the welfare of our participants is paramount and that they must be protected from harm at all times;
  • all participants whatever their age, culture, disability, gender, or religious beliefs have the right to protection from abuse;
  • the needs of children, young people and vulnerable adults from ethnic minority groups and those with disabilities, and the barriers that they may face, especially concerning communication;
  • everyone working with children, young people and vulnerable adults has a responsibility for the safety and wellbeing of each person in our care.  They should feel safe and able to speak out if this is not the case;
  • all staff and volunteers should have the appropriate knowledge of how to safeguard children, young people and vulnerable adults, including an understanding of common safeguarding terms, in order to carry out their responsibilities effectively;
  • the use of information technology is an essential part of all our lives; it is involved in how we as an organisation gather and store information, as well as how we communicate with each other. It is also an intrinsic part of the experience of our children and young people and vulnerable adults, and is greatly beneficial to all. However, it can present challenges in terms of how we use it responsibly and, if misused by anyone, can be actually or potentially harmful to them. 

SED has appointed an e-safety designated staff member to ensure that trustees, staff, partners and freelance practitioners have a thorough understanding of the principles and procedures in e-safety so that children, young people and vulnerable adults have the opportunity and freedom to learn and develop in a safe and professional environment without fear of abuse. 

South East Dance meets its responsibility towards Safeguarding through:

  • ensuring proper recruitment and training for all staff and volunteers, including DBS checks where appropriate;
  • sharing information regarding policies and protocols with external contractors and volunteers;
  • ensuring that all external contractors and volunteers agree to follow the SED Code of Conduct;
  • ensuring that all documentation and sensitive information is treated confidentially and held and used in line with the Data Protection Act;
  • ensuring that the relevant consent procedures are taken for filming and photography;
  • ensuring that there is sensitivity to the content of project sessions, taking into account age, gender and abilities of the participants.

Children, young people, vulnerable adults and guardians/ parents are informed of the policy and procedures as appropriate. The policy is available on our website to exemplify our commitment to good practice. All concerns, and allegations of abuse will be taken seriously by trustees and staff and responded to appropriately - this may require a referral to children’s services and in some instances, the Police.

Trustees, staff and volunteers of SED are required to make themselves familiar with this policy as soon as they begin working with us. Anyone can seek the advice and support of the Safeguarding Officer at any time.

SED will ensure that partners, external contractors and parents have access to this Safeguarding Policy and are aware of the procedures that are put in place to safeguard all those involved in SED’s work.

South East Dance is committed to reviewing its policy and good practice regularly

The full South East Dance safeguarding policy was last reviewed: February 2015.

This edition was last reviewed for online publishing in May 2016.

The full policy and the online edition will be updated in tandem as necessary and at least every two years.

Signed: Cath James, Programme Director, South East Dance

Accessibility Statement +

South East Dance Limited is committed to providing a website that is accessible to the widest possible audience, regardless of technology or ability. The Site features functionality to expand text size on an AAA scale and images on the site contain descriptive alt text. South East Dance Limited is actively working to increase the accessibility and usability of the Site further still, including the possibility of closed captioning within video content. In doing so, we aim to adhere to many of the available standards and guidelines, notably the World Wide Web Consortium (W3C) Web Content Accessibility Guidelines 1.0. These guidelines explain how to make web content more accessible for people with disabilities.

Whilst South East Dance Limited strives to adhere to the accepted guidelines and standards for accessibility and usability, it is not always possible to do so in all areas of the website. We are continually seeking out solutions that will bring all areas of the site up to the same level of overall accessibility. In the meantime should you experience any difficulty in accessing the Site, or if you need assistance in uploading content to the website, please don't hesitate to contact us.

Environmental Policy +

South East Dance is committed to make environmental sustainability intrinsic in our work with artists, audiences and venues. This includes our own operations. Our internal commitments to environmental sustainability should at least mirror and, unless impossible, exceed what we are asking of others. This includes those with whom we engage and whom we work with.

Our business

South East Dance is committed to generating exceptional experiences in dance for all. Artists are the driving force behind South East Dance. They inform, shape and lead our work. We want to engage excellent artists to inspire audiences, participants and other artists.

We believe excellence and access go hand in hand. We don’t see excellence as a product, but as an aspiration. We believe that excellence is subjective and is defined by the experience of the provider, participant and audience on their own terms. In generating exceptional experiences in dance we will undertake to ensure as far as is possible that environmental sustainability is considered in our work with audience members, participants, practitioners and any other endeavour.

Our impacts

We are committed to reducing the negative environmental impacts of our own activities, in particular those relating to:

  • Our offices: energy use, water use and waste;
  • Our business travel and staff commuting: energy use;
  • Our communications materials: use of resources (mainly paper and inks) and transport for printed materials and use of energy for storage, downloading, streaming and/or online reading for digital communications;
  • Our events: energy use, water use, food, waste, transport and travel;
  • The goods and services we choose for our offices: notably stationery, ICT and electronic equipment, furniture and cleaning and;
  • The business services we use: notably website, data and email server hosting and banking.

Our commitments

We are committed to understanding, measuring, improving and communicating our environmental performance and engaging management and staff in this process.

Our key areas of focus for reducing our impacts are:

  • Working with the management of the Lighthouse building, where our office is based, to identify and implement actions to reduce energy and water use, reduce waste and increase recycling;
  • Reducing the impacts of business travel and staff commuting: avoiding travel where possible by using webinars, Skype and teleconferences, and encouraging the use of zero or low--‐carbon travel modes, e.g. walking, cycling, journey sharing, travelling by public transport and train where possible for longer journeys and European travel and avoiding flying for journeys in England, Scotland and Wales;
  • Integrating environmental and ethical considerations when choosing supplies and services
  • For our business operations, especially stationery, equipment, furniture, cleaning, banking, website and email hosting;
  • Working with suppliers and contractors to reduce the impacts of our publications and events and;
  • Reducing our digital and ICT impacts.

South East Dance is committed to ensuring staff wellbeing, notably by providing a safe, open and co-operative working environment, professional development and training opportunities, good terms and conditions of employment and a unique cultural entitlement offering.

In the event that South East Dance opts for carbon offsetting its unavoidable emissions, in particular from business travel, we are committed to using best practice carbon offsetting schemes or other best practice alternatives such as carbon retirement.

We are committed to working with our Board, senior management, staff, suppliers, funders and our external stakeholders to ensure we understand and communicate the environmental impacts of our activities. We will produce an annual report on our environmental performance and progress, and make this available both internally and externally.

This policy is reviewed on an annual basis by our board, and updated as and when necessary.

The policy is supported by an Environmental Action Plan. The action plan is informed by our environmental monitoring and measurement, and feedback from engaging with our internal and external stakeholders. It is reviewed and updated on an annual basis, and approved by management.

This Environmental Policy was last updated on June 2018.