Assistant Producer Job Description and Person Specification

Salary:                                 £21,500 per annum pro rata

Pension:                              Employer’s contribution of 3% after three months of employment

Period of contract:           Permanent

Hours:                                 29.6 hours per week, which includes regular evening and weekend work.  (No overtime is payable but time off in lieu can be taken)

Annual leave:                    22 days per year pro-rata plus statutory holidays.  After two years’ employment an additional day per year pro rata will be added                                                 until a maximum of 25 days is reached.

Probation period:             Two months

Notice period:                   Two months

Benefits:                             A friendly and welcoming working environment

                                             Employee Assistance Programme

                                             Bicycle loan scheme

                                             Free and reduced-rate tickets to arts and cultural events when available

Key External Relationships:

Training providers, artists, companies, funders, project partners, stakeholders, young people, British Council, Arts Council England, other arts bodies, national and regional arts and related organisations, venues, programmers, sponsors

PURPOSE OF POST

To work closely with the Programme Producer to deliver the South East Dance’s Programme.

ESSENTIAL DUTIES 

To work at all times to deliver and represent the mission, strategic aspirations and ruling principles of South East Dance as outlined in the business plan. 

Develop and coordinate key projects as directed, ensuring targets and activities are delivered to a high standard

Input creatively into the activity plans of the Artistic Programme. 

SPECIFIC TASKS

Project Coordination 

Project coordination as appropriate i.e. drafting and issuing contracts, liaising with artists, arts organisations and companies, delivering activity as required, compiling information for the communications team, filing, responding to emails.

Artist liaison to ascertain artists needs for allocation of advice surgeries

Coordinate the monitoring, evaluation and reporting of programme activity in line with the needs of funders and South East Dance.

Undertaking and supporting research that supports SOUTH EAST DANCE projects.

To attend regional and national meetings and conferences, as appropriate.

To keep clear and consistent records relating to allocated projects.

To represent South East Dance and its work through presentations, articles, and presence at events and meetings.

To co-ordinate and administrate reporting Programme activities to funders.

Coordination of key strategic meetings such as Move South East and dance Programmers Network as required. 

Supporting Artistic Director and Senior Producer with coordination of events, meetings and others as required.

Marketing and communications

To represent South East Dance at conferences, meetings and other external events.

To liaise with Communications staff to create dynamic and relevant marketing materials and raise the profile of the Artistic Programme and South East Dance.

Line Management

To act as line manager for placements or interns as required.

General

To support the Artistic Programme to achieve its fundraising and meet South East Dance income targets, and to be responsible for identifying opportunities to diversify income streams which contribute to South East Dance’s overall fundraising target, in liaison with the Programme Producer.

Any other duties as may from time to time be reasonably requested by the Line Manager, the Senior Management Team, or the Board including ad hoc front of house duties and reception duties during busy periods and events festivals or performances.

Person Specification

Essential

Proven track record of co-ordinating and delivering high quality complex programmes that include artist development activities, participation and community arts/ dance activity, performances, festivals, conferences and a wide range of non-standard or traditional events

Understanding of the support infrastructure for arts & dance within England or the south region

Demonstrable commitment to grass roots dance development within the dance sector and Higher Education.

Demonstrable commitment to supporting artists through any opportunities SOUTH EAST DANCE can provide or offer via the artistic programme

Evidence of project management skills or experience of project and event management: e.g. planning, scheduling, managing staff teams, people, artists, delivery and evaluation

Proven commitment to equal opportunities and diversity

Good computer skills: competence in Word, Excel, Outlook, Teams, social media, CRM system understanding

Excellent written and verbal communication skills

Empathetic approach to the workplace and all SOUTH EAST DANCE beneficiaries

Excellent inter-personal skills: ability to relate to a wide group of people in a professional manner 

Experience of engaging with digital technologies to enhance project delivery and communications

Excellent at balancing a range of different demands

Able and willing to regularly work evenings and weekends and away from the office base as required with occasional travel 

Desirable

Knowledge of the arts funding system in England

Understanding of current dance practice within the England

Experience of teaching dance or working as a professional artist

Experience of using systems for online surveys, booking, ticketing and or event management